TopsoftSACCO

 

Module Features

Description

Admin /Master Module

The part of the system where the Sacco System Administrator or other appointed personnel perform all system administration tasks. These include defining Sacco committee structure and other information that serves as the backbone for the rest of the system. Security issues are taken care of through this module as well by defining user rights.

Features:

  • Define Sacco  Info (General Information‚ Sacco  Structure‚ Locations)
  • Define Loan Types
  • Define User Groups
  • Define Users
  • Configure and subscribe for E-mail Notifications

Personal Information Module (PIM)

This core module maintains all relevant Sacco member related information‚ including different types of personal information‚ dependants /next of kin and children, Emergency Contacts etc. Picture of Sacco member is included as well. Information captured in this module is utilized by all other modules‚ thus eliminating data redundancy.

Features:

  • Member Personal information (Date of birth, nationality, Bio Data etc.)
  • Member Color picture-Can attach a colored picture of each member
  • Member Contact details
  • Member Emergency Contact(s)
  • Member Dependents/Next of Kin
  • Member Immigration details (Passport & Visa info)
  • Member Skills and education
  • Member document Attachments
  • Member Shares
  • Display more Sacco member details in the Sacco member list
  • Search with more fields

Sacco member Self Service(ESS)

Sacco member self service is a powerful tool providing Sacco members of the Sacco  with the ability to view relevant information such as personal information‚ updating personal information with web - enabled PC without having to hassle the Sacco Administrator. It also enable them to

  • Apply for leave online
  • View Member Statements online
  • View and update Personal details online
  • View Loan approval progress online.

 

Loan Applications

This feature allows Sacco Members to apply for the various loans on offer.

Current set Loans include

  • Development Loan
  • Emergency Loan
  • School Loan
  • Advance Loan
  • More loans can be defined.

 

 

SACCO OPERATIONS

  • This is the administration side which enables the Sacco committee through the Sacco administrator to

ü  Receive Loan Applications

ü  Approve and reject Loan Applications

ü  Terminate Membership

ü  Admit new Members

ü  Update Member Monthly Contributions

ü  Record Insurance payable.

ü  Print cheque Vouchers

ü  Record Issued Cheques

ü  Etc...Basically all  financial administrative tasks

 

 

Reports

Comprehensive module that allows the Sacco committee through the Sacco administrator to print  financial reports such as

  • Member statements (periodic)
  • Interest Reports (periodic)
  • Income vs expenditure reports (periodic)
  • Shares reports (periodic)
  • Member Contributions Reports (periodic)
  • Income Report (periodic)
  • Member payment Receipts
  • Member list
  • Periodic  Terminated Members etc

 

Accounts Module

Our Sacco accounting module consists of the following features

  • Cash & banking management module
  • Cash Book and cash book reconciliation module
  • Petty cash management module
  • General Ledger
    • Trial balances
    • Trading profit and loss account
    • Expenses Report
  • Accounts Receivable/ Payable module
  • Journal entries
  • Batch posting module
  • Purchasing and inventory management module
  • Fixed assets management module
  • Inter-departmental requisitions / ordering module
  • Re-order levels and purchase order control

 

 

Technical Specifications

Feature

Description

Operating System 

Platform Independent (All Operating Systems)

Database

MySQL (Alternative DBMS may be used )

Scripting Language

PHP/AJAX/Java Script

Web Server

Apache

 

Installation Prerequisite

Prerequisite

Description

AMP Stack

  • Apache HTTP Server 1.3 or later
  • MySQL 5.0 or later
  • PHP 5.1.0 or later

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