Paryoll Management Module

This is a KRA compliant Payroll with the following features

Module Features


System Master Admin Module

This is the part of the payroll in which all parameters are set up dynamically. Master Records include

  • NHIF Block
  • Paye blocs
  • Benefits set up
  • Deductions set up
  • Savings and co-operative set up
  • Loans set up
  • Banks
  • Bank Branches
  • Other standing Income parameters i.e.

ü  Fringe Benefit and corporation taxes

ü  Maximum personal relief

ü  Maximum insurance relief

ü  Allowable owner occupier interest

ü  Allowable home ownership

ü  Employee and Employer Pension contribution percentages


Kenya Payroll Authority Compliance

  • Kenya Revenue Authority (KRA)
  • National Hospital Insurance Fund (NHIF)
  • National Social Security Fund (NSSF)

Payroll Basic Functions

  • PAYE, NHIF, NSSF Calculations
  • Professional Payslips
  • NHIF & NSSF Returns - Excel Email format
  • Pension Returns
  • Handles loan repayments
  • Handles fringe benefits dynamically
  • Handles saving contributions appropriately
  • Deductions/Contributions Tracking
  • Summary Payroll Reports
  • Year end reports - P9, P10, P10A
  • Support Tools –


Advanced Payroll functions

  • Loans - Enables scheduling of loan repayments
  • Overtime - Calculates value from hours
  • Automatic update to Payroll
  • Handles payment to casuals by individual exemption of PAYE, NHIF NSSF.
  • Automatic Back up
  • Production of reports in Msexcel ,Msword Html and Pdf.
  • Ability for employees to a print their own payslips without accessing the payroll


Sampled Reports

This is a comprehensive module which is used to produce all necessary reports. Reports are classified into :

Monthly Report

ü  Employee Payslips

ü  Monthly employee pay summary

ü  Paye returns

ü  NSSF returns

ü  NHIF returns

ü  Months Deductions summary

ü  Monthly Benefits summary

ü  Monthly categorized pay summary

ü  Monthly Pension Returns

Quarterly Returns

ü  Form P10D

  Annual Reports

ü  Form P9A

ü  Form p10

ü  Form p10A

ü  Form p10B

ü  Form P10C

ü  Back of Form P9A

ü  Back of Form P10

Other Reports

ü  Annual leavers

ü  Current leavers

ü  Combined Annual Paye

ü  Annual NHIF

ü  Annual Nssf etc






Module Features


HR  Admin Module

The part of the system where the HR Manager or other appointed personnel perform all system administration tasks. These include defining company structure‚ pay grades and other information that serves as the backbone for the rest of the system. Security issues are taken care of through this module as well by defining user rights.


  • Define Company Info (General Information‚ Company Structure‚ Locations)
  • Define Job information (Job titles‚ Pay Grades‚ Employment Statuses‚ EEO Job Categories)
  • Define Qualification Information (Education, Licenses)
  • Define Skills (Skills‚ Languages)
  • Define Memberships and Membership types
  • Define Nationalities   Races
  • Define Users
  • Configure and subscribe for E-mail Notifications

Personal Information Module (PIM)

This core module maintains all relevant employee related information‚ including different types of personal information‚ detailed qualifications and work experience‚ job related information etc. Picture of employee is included as well. Information captured in this module is utilized by all other modules‚ thus eliminating data redundancy.


  • Personal information (Date of birth, SSN, nationality, ethnic race etc.)
  • Color picture
  • Contact details
  • Emergency Contact(s)
  • Dependents
  • Immigration details (Passport & Visa info)
  • Job information
  • Payment details (Pay Grade & Salary)
  • Employee reporting structure (Assign Supervisor)
  • Work Experience
  • Education details
  • Skills
  • Assign Languages
  • Assign Licenses
  • Assign Memberships
  • Attachments
  • Define employee id
  • Display more employee details in the employee list
  • Search with more fields

Employee Self Service(ESS)

Employee self service is a powerful tool providing employees of the company with the ability to view relevant information such as personal information‚ updating personal information with web - enabled PC without having to hassle the HR staff. The functionality of this module spans through the entire system‚ making information available anywhere‚ anytime. Of course all information is subject to company defined security policy‚ where everyone can only view the information he / she is authorized to. Time and cost saving effects from this solution are tremendous.




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